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Freelance Professionals

Project inquiries, quotes and scope, contracts, revision requests, and invoicing gather in one place, even when they're scattered across channels, so nothing about a job lives only in your head.

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Time to first reply Zero unanswered inquiries Zero missed invoices

Freelance Professionals

  • Time to first reply
  • Zero unanswered inquiries
  • Zero missed invoices

The channels stay. Only the work a person confirms is separated out.

Time to first reply · Zero unanswered inquiries · Zero missed invoices

What a person confirms runs on a single thread.

Rather than adding another screen, we sort the work arriving on the channels you use and separate out only the decisions a person should see.

The same channels

No new tools needed. Velros AI works on top of the email, Instagram DM, WhatsApp, and Notion you already use, and together we build the screens, approval queue, and reports you need and keep refining them as you operate.

Here's the inquiry. Here's how it gets handled.

The requests that arrive at Freelance Professionals every day, kept on one screen along with what to confirm and what to improve next.

The order a person kept by hand, moved over as it was.

  1. Sort It pulls messages scattered across email, Instagram DMs, and WhatsApp into one place, split into new inquiry, quote, revision, and payment.
  2. Check It matches the ask against scope, deadline, and any prior contract to flag missing details and out-of-scope work.
  3. Draft It drafts a quote and reply on your standard terms, plus an internal checklist for the job.
  4. Approve Anything with money on the line, like quotes, contracts, and invoices, goes to an approval card for your sign-off before it sends.

What you can see

It keeps the original messages, files, your own edits, and hold reasons that came in from email, Instagram DM, WhatsApp, and Notion, so you can use them as the basis for improving the next project.

What stops

Quotes and contracts, scope changes, invoices, and change-order requests run only after you review them.

Someone who knows the industry sets the rules with you.

A Velros operations designer and a working professional turn your standards for quotes and scope, contracts, revisions, and invoicing into real operating procedures.

The Velros operations design team

Industries rule design and weekly improvement

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It keeps improving

Staff edits and the reasons work was held get gathered into next week's operating rule.

A person's time

Less repeat checking, and more of the day on the decisions and the growth that matter.

In depth

While you polish one quote, the next project inquiry piles up

Freelance design, dev, and video work means every inquiry has different terms. Scoping, quoting, and lining up a contract eats the day, and the actual craft gets pushed to the evening. Just pulling the thread back together across email, Slack, and Notion takes time. Velros organizes that repetition and drafts the reply, leaving only the money-and-contract calls for you to confirm.

From inquiry to done

  1. Scattered inquiries in one place

    Inquiries arriving across email, Slack, and Notion get collected into a single record covering scope, timeline, references, and any budget the client mentioned.

  2. Drafts the reply and the quote

    Drawing on similar past projects, it drafts a reply and a quote, plus a list of missing details to ask about and an internal checklist to run.

  3. Money and contracts wait for you

    Quotes, contract terms, and invoices go to an approval card before they send. Only what you review and confirm goes out.

What a human confirms

The quote amount
Pricing against difficulty and timeline is your judgment. Velros lines up the line items behind it, but you set the final number.
Contract terms
Revision rounds, IP ownership, deadlines, and late-delivery handling are where disputes start. It drafts, but you review before you sign.
Invoicing and payment
Invoices, payment matching, and overdue reminders go out only after you check them. Nothing touching money sends on its own.

Deadlines and duties you can't miss

Written contract
For work at or above the threshold, a written contract stating the scope, rate, and payment date is required. A handshake leaves you nothing to enforce.
Timely payment
Payment is due by the contract date, or within 30 days of completion if none is stated. Velros flags a quote draft that's missing the payment term.
Client data handling
Client contacts and business details you collect are personal data, so keep them to the agreed purpose and don't hand them to third parties without consent.

NY Freelance Isn't Free Act (effective Aug 2024) · FTC Act §5

Common questions

Does it set my rates for me?
No. It drafts from your past projects, and you set the number. With no learned baseline, it just lines up the questions to ask first.
Do inquiries from Slack get handled too?
Yes. It pulls inquiries from email, Slack, and Notion into one record. Wherever it came from, the original thread stays attached.
I don't want contracts auto-sending.
Contracts and invoices never auto-send. The draft sits on an approval card, and only what you confirm goes out.

Pages to read next

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IT & Tech Services

Build and maintenance requests, quotes, incident response, and progress updates pull into one place, however many channels they scatter across, so an incident never hides behind a routine ticket.

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Insurance & Loan Agencies

Consultation intake, quotes and product info, applications and paperwork, renewal and expiry notices, and claim or loan questions gather in one place, even when scattered across channels, so a renewal never lapses on your agent's watch.

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We'll find what to cut first in Freelance Professionals, together.

Where the inquiries land, the order your staff check them in, and the rules a person applies last, laid out as one day of work.

Talk about our industry

What comes in

Messaging, phone, search and email, in one place

What gets checked

What your staff decide, and what a person decides

What improves

Fewer repeat inquiries and fewer dropped follow-ups, every week