What you can see
It keeps the original messages, resume files, staff edits, and approval-pending reasons from email, LinkedIn, WhatsApp, and phone as evidence to improve your next search.
HR & Recruiting Agencies
Intake requests, candidate matching and sharing, interview scheduling, feedback, and invoicing scatter across channels. Velros AI pulls them together so a good candidate doesn't go cold waiting on a reply.
- Fee agreement on file
- EEOC-compliant screening
Today's routine
What Velros AI runs
Prepared before approval
Gathers signals about intake requests, candidate matching, interview scheduling, and feedback across channels, removes duplicates, and sets priority.
Fee agreement on file
EEOC-compliant screening
Candidate PII protected
HR & Recruiting Agencies
- Fee agreement on file
- EEOC-compliant screening
- Candidate PII protected
This is how inquiries like these get handled.
The requests that arrive at HR & Recruiting Agencies every day, kept on one screen along with what to confirm and what to improve next.
The order a person kept by hand, moved over as it was.
- Sort Messages scattered across email, LinkedIn, and WhatsApp get grouped into search intake, candidate matching, interview scheduling, feedback, and billing.
- Check It cross-references the role's job description, your candidate pipeline, prior interview status, and the fee terms to flag anything missing.
- Draft It writes separate drafts for candidate submittals, interview scheduling, and invoicing, each in your client-facing voice.
- Approve Anything touching candidate PII, a placement invoice, or contract terms goes to an approval card before it sends.
What stops
Fees and contracts, sharing candidate information, personal-data handling, and issuing invoices run only after you or the owner reviews them.
The channels stay. Only the work a person confirms is separated out.
Fee agreement on file · EEOC-compliant screening · Candidate PII protected
What a person confirms runs on a single thread.
Rather than adding another screen, we sort the work arriving on the channels you use and separate out only the decisions a person should see.
The same channels
Nothing new to adopt. Velros AI runs on the email, LinkedIn, WhatsApp, and phone you already use, and we build the screens, approval queue, and reports you need and keep improving them as you operate.
Someone who knows the industry sets the rules with you.
A Velros operations designer and a recruiting practitioner turn your rules for intake, candidate matching, interview scheduling, and feedback into real operating procedures.
The Velros operations design team
Industries rule design and weekly improvement
It keeps improving
Staff edits and the reasons work was held get gathered into next week's operating rule.
A person's time
Less repeat checking, and more of the day on the decisions and the growth that matter.
In depth
While you're on the phone with a candidate, the next req goes unread
Small recruiting and search shops scatter intake notes, sourcing, interview scheduling, and feedback across email, LinkedIn, and text. The repetitive tidying eats most of the day, and the judgment only you can make keeps slipping. Which candidate to actually recommend, how far to move on the fee. Those need your read on the room. Velros pulls the scattered threads into one place, drafts the routine parts, and only pulls you in when a decision is due.
From a new req to a closed placement
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Intake and requirements
It groups a client's job request from email or text into one record and lays out the role, salary band, must-haves, and deadline in a table. Missing details come back as a ready-to-send follow-up draft.
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Sourcing and outreach
It shortlists candidates from LinkedIn and your existing pool and drafts a first outreach message for each. Nothing sends until you review it.
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Scheduling and feedback
It matches candidate and client availability to book interviews, then collects both sides' feedback so the next step is clear at a glance.
What a person confirms
- Fees and contract terms
- Placement fee, refund and guarantee windows, and contract language are money decisions, so you confirm them yourself. Velros lays out the terms; it never agrees to them on its own.
- Sharing candidate profiles
- Sending a candidate's resume and contact details to a client comes up as an approval card. It goes out only after you confirm whose information is going to which client.
- The final shortlist
- Which candidates to recommend is a human call. Velros brings a comparison and the reasoning; you pick, and the next steps run on your choice.
Deadlines and duties you can't miss
- Agency licensing
- Many states require an employment or staffing agency that charges fees to be licensed. Operating for a fee without the required license is a violation.
- Fee and disclosure rules
- State employment-agency laws cap or govern the fees you may charge and require clear disclosure of terms. Charging beyond what the rules allow is prohibited.
- Candidate data and outreach
- Handling a candidate's resume and contact details means collecting only what you need and honoring their consent, and any recruiting email must include an opt-out and honor it under CAN-SPAM.
State employment-agency licensing (e.g., New York General Business Law Article 11) · FTC Act & CAN-SPAM Act of 2003
Common questions
- Does Velros message candidates directly?
- It drafts the outreach; the actual message sends only after you approve it on a card. Anything involving candidate data gets a final human check.
- Fees and contracts differ by client. Can it keep them straight?
- It keeps terms per req in a separate record. You confirm the fee and contract language; Velros handles the tidying and cross-checking.
- Will candidate threads scattered across LinkedIn and text come together?
- It groups scattered conversations by candidate and req into one view, so you stop digging to find who's at which stage.
We'll find what to cut first in HR & Recruiting Agencies, together.
Where the inquiries land, the order your staff check them in, and the rules a person applies last, laid out as one day of work.
Talk about our industryWhat comes in
Messaging, phone, search and email, in one place
What gets checked
What your staff decide, and what a person decides
What improves
Fewer repeat inquiries and fewer dropped follow-ups, every week